Megaventory Blog - Online Inventory Management Software, Order fulfillment and Control System
This is the company blog for megaventory, an online software that helps small businesses that buy, sell and manufacture physical products to manage sales, purchasing, manufacturing and inventory. We blog about new features and updates but also about enterprise software, small businesses, cloud computing and the industry in general.

Friday, August 10, 2012

Tracking incoming & outgoing goods in your warehouses

Once you’ve imported your initial warehouse information and are able to look up basic information such as stock levels in your ERP software, perhaps the next most common task you want is to be able to track inbound and outbound items. Simply put, this means adding an item into your inventory levels when it arrives at the warehouse and subtracting it when it leaves.

So to do that, just go to Inventory again (intuitively enough) and select Goods Inbound.
 


Once there, start typing the supplier, i.e. who’s sending the item which is to be checked in your warehouse. Contact details are also automatically filled in and you’re ready to enter what’s incoming.
 


Again, simply type the SKU or if you don’t know the magnifying glass allows you to search for the item.
 


When you finish entering the items click Verify to finaliZe the data entry - or Save for interim saves to make sure you don’t lose your work.
 


Almost done - the only thing left is to tell megaventory which location or warehouse is receiving the item
 


That’s it! Your inbound goods are safely stored in megaventory in just a few clicks.

Similarly, when you decide to ship an item off a warehouse (to a ‘client’ or equivalent) the process is very similar. Just go to Outbound Goods and fill in the first few characters...
 


and what you want to ship
 

Note that you’re informed about which location has how much stock - a significant detail which also saves you time and clicks.

A good example of this process of inbound and outbound goods is followed by the marketing department of Andrews University: “Large quantities of promotional materials are shipped into our office, and they are entered into Megaventory. When those items are sold or distributed for recruiting or marketing purposes, they are deducted from the inventory and this allows us a chance to have more automation. Alerts also help us to know when to order various items.

A necessary feature when managing your warehouse is to know of course when stock levels are low and need to be replenished (i.e. new orders to be made).
  

The On-Hand Inventory and Alerts option in Inventory easily lets you set such levels to ensure you don’t run out of goods.

Overall, running the marketing department of an organisation as complex and diverse as a university requires a systematic approach to make sure the necessary material is always available and there aren’t any unfortunate surprises due to improper warehouse management.

Another good - even though totally different - example of a company making use of this core ERP feature is CWB Smart Home Solutions, a Florida, USA based company offering home automation, home theater, home security and home networking solutions.

In this case too, CWB has to handle ordering, receiving, storing and consequently shipping expensive equipment on a rolling basis based on their work flow and their clients’ requirements.

A quick look on their high-profile work and anyone can understand that there is little room for mistake in ordering products, arrival times, keeping deadline etc. As such a proper inventory management solution is crucial for keeping it all together.