Do you know what a barcode is? Probably you do. But how can you use barcodes to save time when working with your stock?
A barcode is a visually generated form of data, that is linked to a certain product or order. It is scannable with a barcode scanner or a mobile app that is connected to your inventory software. When you scan the barcode, all the information stored with the product pops up. Check out the infographic!
Using Barcodes in Your Inventory Management to Save Time
In Megaventory, you can upload barcodes for all of your products. Once you have uploaded the information, you are ready to start scanning. Scanning a barcode when searching for an item will save you time and effort. This will work both when making new purchase orders, new sales, and when checking inventory. Basically whenever you need to find a product, just scan and watch the magic happen!
The other timesaver that barcode scanning provides is increasing accuracy. Scanning barcodes to find products limits human error. This way you will also be able to focus on the work on hand. No need to spend precious time on correcting errors!
Adding Barcodes to Your Goods
The easiest way to add barcodes to your inventory management software is by doing it at the same time as adding new products. The spreadsheet found in Data Import → Products and Services has an allocated field for barcodes. When you add your new products to the system, just make sure you’re filling in the barcode field as well! This way you can get all the data uploaded to Megaventory in one go.
If you’ve already uploaded your product data into the software, you can add a barcode to any product manually.
Go to Products And Services → View Products And Services. Find your product, and click on the SKU. This will open up an editing window for the product. Now you can easily type in the barcode and click on “Update” to finalize.
If your products don’t have barcodes yet, they will need to be generated separately. Check out this article for our tips on that!
Barcode Scanning in Your Inventory Management Software
Scanning the barcodes works the same way in all different sections of Megaventory. What you need is a barcode scanner or a mobile app that will work as your scanner. Let’s check out how to scan products in Megaventory through a new sales order:
Go to Sales → New Order and fill in the Client information.
Check the box for “Products are added using the Barcode Scanner”. This will simplify the grid and you will be able to easily scan all the items in one go.
Then “Click to add row” and scan the item. Now the product information will be filled out automatically. If you are selling more than one of each item, you can either scan multiple times or just edit the quantity manually.
What’s the use of having barcodes in the system if you can’t print them out? For you to be able to effectively save time with barcodes, you’ll want to print and attach the barcode to your product.
Go to Products and Services → View Products – Services.
Select the product you want to print barcodes for. The checkbox is on the left side of the SKU. Then click on “Print Barcode Labels” at the top of the page.
A print screen will pop up. If you need to print the barcode for eg. 20 pieces of the same item, click on the little arrow sign on the left of the print screen. This will multiply the barcode so you can print a full page of the same barcode. If you want to print more than one item’s barcode onto the same sheet, just select several items at the first step of the process. Check out the whole process for this here.
What to Remember?
- Barcodes can help you save time in your business
- Adding and scanning barcodes is easy in Megaventory
- We are here to help you!
Have you tried barcodes in your inventory management yet?